Project Control Administrative Assistant

POSITION: Project Control Administrative Assistant

IMMEDIATE SUPERVISOR: Vice President of Civil

ESSENTIAL FUNCTIONS:

Cost Control

• Assist in the updating of cost spreadsheets
• Create Purchase Orders and Subcontracts as needed
• Help keep track of Overhead costs
• Perform cost analysis on projects as needed
• Review AP and AR aging reports
• Enter project change orders into accounting software
• Assist with project billings

Document Control

• Keep a log of all Purchase Orders and Subcontracts
• Track and file Certificates of Insurance for vendors
• Assist Project Managers in keeping their job files

Reporting

• Distribute project reports to Project Managers as needed
• Submit diversity reports to clients
• Report man-hours to clients
• Run cost and productivity reports as needed

Administrative

• Assist with organizing and filling out bid documents for Estimating
• Complete miscellaneous documentation required for project deliverables
• Help with creating presentations for the group
• Assist in creating operational and managerial systems 

CHARACTERISTICS & ABILITIES VITAL TO THIS POSITION:

• Ability to work independently and as part of a team

• Intuitive listener with high aptitude for learning
• Results oriented and organized multi-tasker

• Easily adaptable to frequently changing tasks and responsibilities
• Problem solver with innovative ideas
• Self-starter and not afraid to ask questions
• Advanced written and oral communication skills

EDUCATION AND/OR OTHER REQUIREMENTS:

• 2-5 years of relevant experience

• College degree preferred

• Candidate must be proficient in Microsoft Office Programs

Location: Office is located at 500 South Ewing, Suite G, St. Louis, MO.

This position does require periods of time sitting in front of a computer throughout the day.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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Current Openings for Project Control Administrative Assistant Jobs at L. Keeley Construction